Colleges do not pay tax - do they? Colleges are established under the Further and Higher Education Act 1992 as exempt charities. Their charitable purpose under the Charities Act 2006 is advancing education for the public benefit and as such profits from trading in carrying out this primary purpose are exempt from tax.
Train to Gain, which many colleges are now involved with, is promoted as the Government's flagship service to help employers of all sizes to improve the skills of their employees. The key tax issue with the scheme is, therefore, whether the private benefit, which undoubtedly arises to employers, is incidental to the furtherance of the charitable purpose of advancing education for the public benefit. If it is not then tax exemption will not be available.
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The intention of Train to Gain is to ensure the availability of a skilled work force. The crucial question is, therefore, whether this has the effect of advancing education for the public benefit. If it does, it is likely that any private benefit to an individual employer or employee will be incidental to that purpose. While there is emphasis on the skills to be acquired by employees being relevant to the employer's business, presumably this is the incentive for employers to release their employees for training.
The training provided by colleges under Train to Gain can cover a wide spectrum ranging from an employer sending a few employees on an existing course; to the college putting together a bespoke training programme solely for the particular employer. From a tax perspective basic principles suggest that where an employer sends a number of employees on the college's existing courses (which are open to all) then this will be primary purpose trading even if the employer buys so many places that the college puts on additional classes solely for that business's employees. At the other extreme a bespoke training programme put together for the employer would seem to be a 'private class' lacking the necessary public benefit and so amount to non primary purpose (taxable) trading. In between these two extremes will be the situation where a college takes an existing course and makes some changes in emphasis, although not in the fundamental scope or content, to make it more relevant to an employer's staff. It is, though, not clear at what point these changes would become so significant that the course becomes a private class.
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From our discussions with HMRC the view seems to be that Train to Gain is a proper means for colleges to advance their charitable purpose of advancing education for the public benefit. From a practical point of view there is also a presumption that college Train to Gain schemes will constitute primary purpose trading.
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There may be a small number of cases where the private benefit is so significant that it is not incidental, and so the trading would be non-primary purpose. This could particularly be the case where the skills involved are not transferable beyond the business of the employer to whom they were provided, but other factors may be involved. If it appears that non-primary purpose trading is taking place then this can be placed in a subsidiary which can gift aid profits to the college. However, great care is needed to ensure that any subsidiary is set up and funded in the correct way as there are significant tax traps for the unwary.